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Job Title: Manager, Office & Grants Administration
Company Name: American Academy of Pediatrics
Location: Itasca, IL United States
Position Type: Full Time
Post Date: 11/30/2022
Expire Date: 01/30/2023
Job Categories: Administrative and Support Services
Job Description
Manager, Office & Grants Administration
Reporting to the Senior Director, Federal Advocacy, the Washington DC office of the nation’s leading advocacy organization for children’s healthcare seeks a project management focused individual to
manage all aspects of the American Academy of Pediatrics (AAP) Washington Office administrative operations, including meeting and event planning, budget management, grants management, negotiating assigned vendor contracts, serving as liaison to building management on all associated building and tenant services, and supervise assigned staff. In addition, this individual will collaborate with Headquarters staff on human resources procedures and information technology systems, assist advocacy staff with administrative duties, and ensure compliance with lobbying and political contribution reporting requirements.

• Bachelor’s degree in business, accounting, human resources, or other related discipline or an equivalent combination of relevant education and work experience required.
• At least three years’ related experience managing or coordinating general office administrative operations required, including budgeting, IT systems, and human resources.
• Experience with contract negotiations, coordinating the development and implementation of grant applications, meeting/conference planning, and supervising staff or serving as a team lead strongly desired.
• Experience working in an advocacy setting and familiarity with legislative and regulatory process a plus.
• Must have excellent interpersonal, diplomacy, organizational, project management, critical thinking, verbal/written communication, and computer skills.
• Must be able to manage multiple priorities simultaneously within deadlines, pay close attention to detail, maintaining confidential information, exercise good judgment, take initiative, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-orientated work environment with a commitment to equity, diversity, and inclusion.
• Strong technical acumen essential with proficiency in MS Office and the ability to learn and apply new technologies and explain basic technical issues in non-technical terms; experience with Adobe Acrobat, virtual meeting platforms (eg, WebEx, Teams), document collaboration platforms (eg, SharePoint), and budgeting software (eg, Acumatica) preferred.
• Some evening and weekend work may be required.

Hybrid work environment of 40% of work time in the office per month.
All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

Why work for the AAP?
• Flexible hours and a focus on work/life balance.
• State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
• An on-site cafeteria with food costs that are subsidized by AAP.
• Strong focus on mental health and wellness.
• Tuition reimbursement.
• Competitive PTO and sick leave.
• Excellent parental benefits, including adoption assistance.
• A full list of benefits can be found here.

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.

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Contact Information
Company Name: American Academy of Pediatrics
Company Description:
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 490 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.
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